Velocity360 Calendar Setup: Customize Availability & Forms

⏱️ 1. Meeting Duration & Buffers

Control the length of the meeting and ensure you have transition time between appointments.

Duration: Set the exact length of the meeting (e.g., 15 min, 30 min, 1 hour).
Slot Interval: This controls the increments in which time slots are displayed to the client (e.g., 15 min intervals means they can book at 9:00, 9:15, 9:30, etc.).
Buffer Time: Mandatory empty time (e.g., 10 minutes) automatically inserted immediately **before** and/or **after** every meeting. This prevents back-to-back bookings.
Minimum Scheduling Notice: The minimum amount of time required between a booking and the actual meeting (e.g., 2 hours).
Maximum Days Ahead: Limit how far into the future a client can book (e.g., only up to 30 days).

Learn how to set up acknowledgment emails, SMS reminders, and other notification options to reduce no-shows and keep everyone informed.

Define the specific days and times when this calendar will offer slots to clients.

Weekly Hours: Set the default hours for each day of the week (e.g., Monday 9:00 AM - 5:00 PM). You can add multiple blocks (e.g., 9-12 and 1-5 to accommodate lunch).
Time Zone: Set the calendar's base time zone. The public page will dynamically adjust slots based on the client's local time zone.
Maximum Bookings Per Day: Cap the total number of meetings that can be scheduled via this calendar on any given day.
Applied User Availability: For team calendars, the final available slots are calculated by overlaying the calendar's availability with the individual availability (free/busy) of the assigned team members.

Follow this guide to configure your general calendar settings and availability preferences.

Ensure your availability is accurate by syncing with external calendars like Google or Outlook to prevent double-bookings.

Two-Way Sync: Verify your Google or Outlook calendar is connected in your user profile settings. This is mandatory for the system to check your existing events.
Free/Busy Check: The system automatically blocks off any time slots on the booking page where you have an existing appointment marked as "Busy" in your synced external calendar.
Appointment Creation: Once a client books an appointment, the system automatically creates the corresponding event on your connected external calendar.
Notifications: The calendar invite is sent from the connected email address, ensuring consistency for the client.

Follow this guide to set up specific internal notifications when a new appointment is booked.

Learn how to customize specific meeting options and notifications for individual calendars.

Follow this guide to seamlessly connect your personal Google or Outlook calendar to Velocity360.